QuickBooks Web Connector: Installation Guide & Setup Tips
QuickBooks Web Connector lets you set up and manage connected apps in one place. Since QuickBooks allows integrations with third-party apps for smooth functioning, you might find it difficult to handle them all. QuickBooks Web Connector resolves this issue. Let’s dive into what QuickBooks Web Connector is and how to install, set up, and run it.
What is Intuit Web Connector?
The Intuit Web Connector is a Microsoft Windows application. It allows web-based apps & services to exchange data with QuickBooks Desktop products. The QB products include QuickBooks Point of Sale and QuickBooks Financial software.
It is a middleware application that uses qbXML and qbposXML to transfer data securely without requiring firewall adjustments. That is because all communication is initiated from within the system running QuickBooks.
A web service must implement specific methods defined in the QBWC WSDL to integrate with the QuickBooks connector app. These methods allow smooth interaction using the same qbXML format as the Desktop SDK and POS SDK. Adding a new web service is simple. Users just need to download a .QWC file, an XML-based file that automatically configures the connection with QuickBooks.
Some crucial points to know about QuickBooks Web Connector are:
- You can only install Web Connector where you have saved the file locally.
- You can contact a third party for the recommended Web Connector version.
- Contact the third party to download if the .QCW file is not saved locally.
QBWC also offers flexible syncing options. Users can schedule automatic data transfers or initiate them manually when needed. Its interface is intuitive, resembling Quicken’s One Step Update feature, making it user-friendly for those familiar with online banking integrations.
Which QuickBooks Products Does Intuit QuickBooks Web Connector Support?
Intuit QuickBooks Web Connector 2.1.0.30 and earlier versions are compatible with any QuickBooks Desktop product. They support the QuickBooks SDK or QBPOS SDK, including:
- QuickBooks Enterprise Solutions
- QuickBooks Premier (2002 or later)
- U.S. editions of QuickBooks Financial Software
- QuickBooks Simple Start (2006 or later)
- Canadian editions of QuickBooks Premier, Enterprise, or Pro(2003 or later)
- QuickBooks Pro (2002 or later)
- UK editions of QuickBooks Accountant or Pro Edition (2003 or later)
- QuickBooks Point of Sale (v4.0 or later, only for QBWC 2.1.0.30 or earlier)
However, these older versions only support TLS 1.0. QuickBooks Web Connector 2.2.0.34 and later versions are compatible with:
- QuickBooks Enterprise Solutions (2015 or later)
- U.S. editions of QuickBooks Financial Software
- QuickBooks Pro (2015 or later)
- Canadian editions of QuickBooks (2015 or later)
- QuickBooks Premier (2015 or later)
- UK editions of QuickBooks (2015 or later)
These newer versions support TLS 1.0, TLS 1.1, and TLS 1.2 for improved security.
QuickBooks Web Connector Download, Install, and Set Up
For QuickBooks Web Connector download, you need to close QuickBooks Desktop completely. Then, download the latest version of QuickBooks Web Connector from the links below.
| Versions | Size on Disk | Information |
| Version 34.0.10010.76: QuickBooks Desktop 2024 | 76.0 MB (79,724,544 bytes) | The Web Connector is secured with renewed certificates in these versions. |
| Version 33.0.10015.91: QuickBooks Desktop 2023 | 76.0 MB (79,724,544 bytes) | |
| Version 32.0.10018.93: QuickBooks Desktop 2022 | 76.0 MB (79,724,544 bytes) | |
| Version 34.0.1001.27: QuickBooks Desktop 2024 | 75.9 MB (79,589,376 bytes) | There are no new updates as this version was released with QuickBooks Desktop 2024. |
| Version 33.0.1006.28: QuickBooks Desktop 2023 | 75.8 MB (79,585,280 bytes) | The fix in this version involves the Web Connector application signed with a renewed certificate to secure your data. |
| Version 32.0.10011.30: QuickBooks Desktop 2022 | 75.8 MB (79,585,280 bytes) | |
| Version 31.0.10015.29: QuickBooks Desktop 2021 | 75.8 MB (79,585,280 bytes) | |
| Version 2.3.0.215 | 75.8 MB (79,559,569 bytes) | Key updates and fixes in this version are:
For users who manually installed previous versions (2.1.x.x, 2.2.0.x, or 2.3.0.x), it is necessary to uninstall them before installing version 2.3.0.215. To ensure a clean installation, delete the QBWebConnector directory from:
|
| Version 2.3.0.214 | 75.8 MB (79,558,063 bytes) | Updates and Fixes:
|
| Version 2.3.0.207 | 75.9 MB (79,619,157 bytes) | Starting from version 2.2.0.34, Web Connector is compatible with SSLv3, TLS 1.1, and TLS 1.2 security protocols.
In version 2.3.0.207, no additional updates were introduced. This release primarily serves as a version upgrade for QuickBooks 2022. |
| Version 2.3.0.198 | 75.9 MB (79,640,054 bytes) | No new updates are available. It was released with QB Desktop 2021. |
| Version 2.3.0.36 | 75.9 MB (79,605,760 bytes) | It fixed:
|
| Version 2.3.0.20 | 75.7 MB (79,446,404 bytes) | Resolved issue with Auto-run only enabling 100 minutes. This has been fixed to grant up to 525946 minutes. It was released with QB 2019 |
You may be using a standalone installation of QuickBooks Desktop 2021, 2022, 2023, or 2024. In that case, download the QuickBooks Web Connector version that matches your QuickBooks Desktop version.
For side-by-side installations (multiple QuickBooks versions on the same system), download the Web Connector matching the latest installed version. For example, if you have QuickBooks Desktop 2021 and 2022, use the Web Connector for 2022.
Steps to Install QuickBooks Web Connector
Install QuickBooks Web Connector through the steps mentioned below:
- Once you have downloaded the most recent QuickBooks Web Connector, right-click the QBWebConnector2_R30_xxxxx zip file and select Extract All.
- Next, open the extracted folder, right-click QBWebConnectorInstaller.exe, and choose Run as Administrator.
- Follow the on-screen instructions to proceed with the QB web connector installation.
- When prompted, you should allow the device to make changes and hit Next. On the License Agreement page, you need to agree to the terms and click Next again.
- Then, on the Ready to Install Program page, select Install, and click Finish to complete the setup.
Note: If the latest version does not install, you can try downloading an earlier version available on the Intuit Developer site.
Errors during Web Connect QuickBooks Desktop Installation
If you encounter an error while installing Web Connect QuickBooks Desktop, try uninstalling and reinstalling the Web Connector:
- Press Windows + R.
- Type the control panel in the Run box. Click OK.
- Click “Uninstall a program.”
- Find “Web Connector” in the list of programs and tap Uninstall.
- If Web Connector is missing, you can manually delete the QBWebConnector folder from these locations:
- C:\Program Files (x86)\Common Files\Intuit\QuickBooks\
- C:\Program Files\Common Files\Intuit\QuickBooks\
- Reinstall the QuickBooks Web Connector.
QuickBooks Web Connector Set Up Steps
Here are the steps for QuickBooks Web Connector set-up, divided under different points:
#1: Adding an App
If you have a .qwc file from your third-party web app, you can easily connect it to QuickBooks by following these steps:
- Open QuickBooks and ensure you are logged in as the admin and signed into your Intuit Account.
- Go through File > App Management > Manage Web Apps.
- Find the app you want to set up and select Set up. You will reach the app’s website after this.
- Log in to the app’s website and click Connect to QuickBooks.
- Return to QuickBooks Desktop and click Done on the Access Confirmation screen to finalize the setup.
#2: Managing an App
Enter QuickBooks with admin rights and log into your Intuit account. Then, you can start managing apps in QBWebConnector:
- Open QuickBooks with admin rights.
- Click File, choose App Management, and hit Manage Web Apps.
- Click Connected Apps to check your apps and make changes wherever needed.
#3: Deleting an App
To remove an app from the QuickBooks integrated application, follow these two essential steps. Keep in mind that once an app is deleted, it will no longer exchange data with QuickBooks Desktop.
Step 1: Remove the App from the Web Connector
Important: Do not skip this step, as deleting the app from QuickBooks Preferences first may cause it to get stuck in the Web Connector.
- Open QuickBooks and sign in as the admin to the company file linked to the app.
- Go to File > Manage Web Apps.
- Select the app you want to remove and choose Remove.
- Once you see the confirmation that the app has been removed, proceed to Step 2.
Step 2: Delete the App from QuickBooks Preferences
Now, remove the QuickBooks web connector integration app from preferences:
- Click Edit > Preferences > Integrated Applications.
- Click on Company Preferences.
- Select the app, then click Remove > OK.
- Open Web Connector, go to Connected Apps, and if the app is still listed, click Remove next to it.
#4: Transferring an App
You can move an app to another computer while keeping it connected to the same company file. Once transferred, the app will no longer be linked to the previous device. Ensure to update QuickBooks Desktop to the latest release before proceeding.
- Open QuickBooks and log in as the admin, then sign in to your Intuit Account.
- Select File > App Management > Manage Web Apps.
- Click on Connected Apps to view and modify your app connections.
- Select Transfer App to My Device to move the connection to your new computer.
- Ensure the data transfer process is completed successfully.
#5: Accessing QuickBooks Web Connector on Rightworks Account
The QuickBooks Web Connector is pre-installed on all Rightworks Accounts. To use this feature while logged into your company file, follow these steps:
- Open the File menu and select Update Web Services.
- To connect an application, you need a QuickBooks Web Connect (.qwc) file, which is provided by the application vendor. Contact the vendor directly for assistance in obtaining this file.
- Once you have the .qwc file, move it to the Rightworks desktop.
Follow these steps to add the QuickBooks Web Connector application to the Rightworks account:
- Select Add an Application.
- In File Explorer, choose Desktop.
- Locate and highlight the .qwc file you placed on the desktop.
- If prompted with an Authorize New Web Service message, select OK.
- Select Open.
Once added, the application should appear in the QuickBooks Web Connector.
- Enter the Password provided by the application vendor.
- Select the Checkbox next to the application.
- Click Update Selected to begin syncing with QuickBooks.
Note: Most Web Connector applications are compatible with Rightworks. But if you experience setup issues or errors, we suggest contacting the application vendor for support.
#6: Setting up & Running QuickBooks Web Connector for MyWorks
Here is the process to follow for the QuickBooks web connector setup for MyWorks:
-
Adding the App
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- After installing QBWC on the computer, download the connection file from the MyWorks Sync settings in your WooCommerce admin area.
- Then, add this file as an Application in the QuickBooks Web Connector.
- To make access easier in the future, right-click the Web Connector icon in your Windows taskbar and pin it.
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Initial Setup
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- During setup and the first few syncs, we recommend disabling AutoRun.
- Instead, manually sync by selecting the checkbox next to the application.
- Then, hit Update Selected at the top of the Web Connector window.
- This allows you to control the sync frequency as you get familiar with the process before enabling automatic updates.
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Running the Web Connector
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- You can open the Web Connector from within QuickBooks Desktop by navigating to File > (App Management) > Update Web Services.
- Alternatively, you can browse “Web Connector” in the Windows Search Bar.
- Once opened:
-
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- Check the box next to your company name.
- Click Update Selected to start the sync.
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You may also configure the AutoRun feature. Do it in a way that allows the Web Connector to sync automatically every 15 minutes or more. The selected schedule will be displayed at the bottom of the Web Connector window.
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Ongoing Use – Manual vs. AutoRun
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- If you prefer manual control over when data is synced, leave AutoRun disabled and click Update Selected whenever you want to sync.
- Any changes made in MyWorks will remain in the queue until you manually trigger the sync.
- For real-time or regular syncing, enable AutoRun, and set a sync interval (recommended: 10–60 minutes). The Web Connector will automatically connect to MyWorks Sync and push data to QuickBooks.
- While you can set the sync interval to less than 10 minutes, ensure that the previous sync completes before the next one starts. Take care of this point when you have a large volume of data.
Summing Up
We hope you have all the information needed to download, install, set up, and use QuickBooks Web Connector. You can find all your connected apps through the web connector. If you find it challenging to use or set this software up, you can connect with experts. They can help you with problems you face and allow you to use the Web Connector to your advantage.
FAQs
How secure is the QuickBooks Web Connector? Is my financial data safe?
QuickBooks Web Connector is quite secure because of the industry-standard security measures. It includes SSL encryption, firewall-protected servers, and password-protected logins. Intuit’s overall security practices support it. This comprises DigiCert certification for data protection. However, the security level depends on the security protocols of the connected third-party apps. Additionally, you have to keep practising good security habits like enabling two-factor authentication and strong passwords.
How often should I run the QuickBooks Web Connector?
The frequency of running the QuickBooks Web Connector depends on your requirements for updating data. Generally, you can set it to automatic, running for 10-60 minutes using the AutoRun feature. It depends on your business needs and the volume of transactions in your QuickBooks file.
I’m trying to connect QuickBooks Desktop to an app, but the Web Connector keeps saying “Application Already Added.” What do I do?
When this message arises, it usually means that the application is already registered. If you want to add the new app successfully, you must check your existing app connections within QuickBooks settings. Otherwise, you can remove the old connection and re-add it.
The Web Connector is running, but no data is syncing between QuickBooks and my app. How can I troubleshoot this?
If your QuickBooks Web Connector is running but not syncing with your app, you can practice several troubleshooting solutions. First, verify that you’re using the correct QuickBooks login credentials and ensure you’re logged into the right company file. Next, check the app’s connection settings to confirm you have mapped the correct data fields. There should be no configuration errors. Reviewing the Web Connector log files can also help identify specific error messages related to failed sync attempts. If the issue persists, try restarting both QuickBooks and the Web Connector. You should also ensure that your QuickBooks account has the necessary permissions to access the data being synced.
I’m trying to connect QuickBooks to a cloud-based app. Do I still need the Web Connector?
No, you do not require a Web Connector when using a cloud-based app like QuickBooks Online. You can use QuickBooks Online API instead to connect and exchange data between the two cloud applications directly.
Can I run the QuickBooks Web Connector on multiple computers?
You can install the QuickBooks Web Connector on multiple computers. However, professionals don’t advise sharing the same .QWC file across different machines. This is because it may cause synchronization issues and data conflicts. For optimal performance, each computer should have unique connection details to the QuickBooks company file. If multiple devices need access, you should configure separate connections to ensure data integrity and smooth operation.
